Checklist

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• Introduce contract terms in conversation before sending documents.
  • Find out who reviews and approves the contract, and allow time for that review.
• Explain each key term in plain English in a cover note.
• Agree on currency, payment method, schedule and who pays bank charges, in writing.
  • Ask early about foreign exchange timing and plan for it together.
  • Write dates with the month in words.
• Explain why you require secure payment methods for first deals, so it does not read as distrust.
  • Present it as standard practice with all new partners, and show the path to other terms.
• Send a written recap of every agreed change.
• Explain compliance expectations (for example anti-bribery policy) respectfully and early.
  • Frame them as your own obligations under U.S. law and company policy; consult qualified counsel.
• Agree how disputes will be raised before any arise.