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Rescheduling politely

Channel
Email
Use when
You need to move a meeting you have already agreed.

Tip: Reschedule as early as you can and give a short, honest reason. A late change without explanation can read as low priority.

Fill every field before you send. Remove any line that does not apply, rather than leaving a field empty. Adjust the greeting to the time of day where your partner is.

Fill in the details

Details you enter are remembered on this device for your next template.

The date of the meeting or call, written day, month, year (for example 14 May 2027).
The partner's title, for example Mr., Mrs., Dr., Engr., Barr., Chief or Alhaji.
The partner's surname. Use first names only after the partner invites you to.
A short, honest reason, written as a complete sentence.
Options you offer: meeting times, or terms such as volume tiers or training.
Options you offer: meeting times, or terms such as volume tiers or training.
Your full name.
Your company name.

Preview

Subject: Request to reschedule our meeting on {{MeetingDate}}

Dear {{PartnerTitle}} {{Surname}},

I hope you are well. I am very sorry, but I need to ask whether we could move our meeting planned for {{MeetingDate}}. {{Reason}}

I value our time together and want to give it my full attention. Would one of these times suit you?

1. {{Option1}}

2. {{Option2}}

If neither works, please suggest a time that is better for you. I apologize for any inconvenience.

Warm regards,

{{MyName}}

{{MyCompany}}

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From DealDialect (dealdialect.com) by Ayomide Adeyeye, licensed CC BY 4.0.